Associate Director of Procurement and Property Control Services

Description

Edmonds Community College is committed to diversity, equity and inclusion. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. Edmonds Community College is an equal opportunity employer. Edmonds Community College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position. ASSOCIATE DIRECTOR OF PROCUREMENT AND PROPERTY CONTROL SERVICES SALARY: $70,122.96 - $71,995.68 Annually OPENING DATE: February 11, 2019 CLOSING DATE: March 4 2019 at 5:00 pm Pacific Time. DESCRIPTION: The Associate Director of Procurement and Property Control Services directs program operations and makes recommendations of policy and procedure development and implementation. This position is responsible for overall leadership and management of the following functions:

Procurement programs, operations, processes and compliance with established federal, state and college policies and procedures.

Procurement credit card (P Card) usage and compliance with established Washington State and college procurement policies and procedures.

Shipping and Receiving, Property Control, and Surplus program operations, activities and compliance with established Washington State and college property control and surplus policies and procedures.

Under the general direction of the Director of Accounting and using the state's bidding and procurement regulations, the primary focus of the job is to provide strategic guidance and leadership in the areas of procurement and property control. This position utilizes procurement and property control processes, tools and templates, and interprets and applies statewide procurement and contracting laws, rules, policies, and best practices. The Associate Director of Procurement and Property Control Services will supervise staff comprised of, but not limited to, Procurement Specialist(s), Receiving and Property Control Agent(s), student employees and others. Key responsibilities may include, but are not limited to:

Provide leadership, direction, training, and guidance on procurement policy, procurement acquisitions, property tracking, and surplus activities to enhance college effectiveness and compliance.

Ensure college compliance with all applicable procurement statutes, regulations, internal controls, and fiscal policies and procedures.

Plan, lead, consult, and review purchasing of goods, equipment and services, including direct buy, open orders, solicitations, procurement credit card purchases, receiving of goods, and surplus processes.

Perform price and cost analysis to determine vendor selection, and contracting opportunities

Coordinate or direct appropriate course of action and/or procurement methodology including but not limited to requests for quotation, competitive bids, requests for proposals, utilization of State and other purchasing cooperative master contracts, and sole source acquisitions for long-term agreements and/or one-time purchases.

Conduct direct negotiations on behalf of the college as allowed by the Assistant Attorney General's Office.

Direct corrective action with contracted vendors as required, including notice(s) to cure, negotiations to correct performance, price adjustments, or contract terminations.

Act as a resource to departments on campus for project planning, development of procurement timelines, and review of department specifications and requirements.

Keep college informed of appropriate procurement and property control legislation and regulations.

Contribute to long-range and short-term planning and execution.

Direct the preparation of reports as needed or directed.

Exercise authority to independently make decisions as needed on large dollar contracts.

Supervise staff comprised of, but not limited to, Procurement Specialist(s), Receiving and Property Control Agent(s), student employees and others.

Provide leadership and direction to staff to ensure that accurate, ethical and prompt customer service is provided and delivered to the College.

Provide direct supervision of Procurement and Property Control classified staff.

Develop individual skill and working knowledge through training, coaching, mentoring, and support of college-stated performance initiatives and evaluations.

Direct the development and productivity of the Procurement and Property Control Offices by providing leadership and in clearly communicating and focusing on the vision, mission and goals of the College.

Develop a Procurement and Property Control Office team appreciation for, sensitivity to, and understanding of the value and importance of diversity of the college, its staff and students.

Interview applicants, train employees, assign and schedule work, process leave requests, conduct annual performance reviews and recommend disciplinary action.

Perform related duties as assigned.

Other Position Requirements:

Demonstrate advanced time management skills; plan and organize assigned work to meet deadlines and workload demands.

Work independently, take responsibility for the quality and timeliness of work, and achieve results with little oversight.

Maintain flexibility and equality in a changing environment, while effectively retaining project focus and meeting deadlines.

Communicate effectively with individuals and/or groups, both orally and in writing.

Uphold an ongoing commitment to learning and self-improvement and maintain working knowledge of current industry information and best practices.

Demonstrate an understanding of and commitment to Edmonds Community College's vision, mission, equity and inclusion, and learning-centered culture.

For information on how to apply, please see Application Procedures and Required Documents, below. Qualifications: MINIMUM QUALIFICATIONS:

Bachelor's degree in Business, Purchasing and Materials Management, Business Law, Public Administration or related experience.

5 years of experience in volume procurement and contract administration work involving the preparation of specifications, proposals and cost analyses.

3 years of supervisory experience.

PREFERRED QUALIFICATIONS:

3 to 5 years of working experience in a higher education or government environment

Licensing as a Certified Purchasing Manager (C.P.M.) or Accredited Purchasing Practitioner highly preferred.

Experience in PeopleSoft software.

Demonstrated ability to adapt effectively to changing market conditions and customer needs.

Experience working with confidential information and data.

Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.

Additional Information: PHYSICAL WORK ENVIRONMENT: The majority of work will be performed in an office environment. Some travel may be required. Work may involve extended sitting or repetitive hand and arm motion. This position is required to attend meetings on campus and at other locations as needed. The ability to make verbal presentations to groups may be required. WORK SCHEDULE: Expected work hours will be 40 hours per week, Monday through Friday, 8:00 am – 5:00pm. COMPENSATION: Salary is $70,122.96 - $71,995.68 per year based on the Edmonds CC administrative/exempt salary schedule, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 10 scheduled holidays, 1 personal holiday, and 24 vacation leave days per year. CONDITIONS OF EMPLOYMENT:

You must document your citizenship or employment authorization within three days of hire.

Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

All new positions are contingent upon funding.

At this time, Edmonds Community College does not sponsor H1-B Visas.

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete:

Cover letter that addresses the required and preferred qualifications (Please provide thorough responses.)

Current resume.

Names and contact information for three references.

For veterans' preference, please scan and attach your DD214, Member-4 Form.

Important, if this posting is on an external website other than www.edcc.edu/hr or https://www.governmentjobs.com/careers/edcc please select one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds Community College is a public, two-year, state community college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edcc.edu. EEO/AFFIRMATIVE ACTION STATEMENT: Edmonds Community College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 or 425-640-1832, and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.

Posted on : Tue, 12 Feb 2019 04:46:54 GMT